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Why Do Recruitment Agencies Need Time Tracking Software?

02/03/2022

Excerpt: Here we’ll discuss why time tracking software would be necessary for a recruiter and create a list of features and benefits this kind of software will provide.

A recruitment agency is the ultimate salesperson for candidates and is always hunting for new talent. When a company gets an offer from a candidate, they need to know how good that candidate is. 

A recruiter needs to track how many hours they’ve spent trying to find that perfect candidate before presenting their findings and then receiving payment after all the paperwork has been completed.

What is Time Tracking Software?

Time tracking software is a tool used by businesses to track the number of time employees spend on specific tasks. This information can be used to bill clients for services rendered, track employee productivity, and improve process efficiency. There are various time tracking software options on the market, ranging from simple to complex. Some software is designed for specific types of businesses, such as construction or accounting. Others are more general-purpose and can be used by a variety of businesses. Recruitment agencies can use the time tracking software critically.

There are few other recruitment software available to ease your work. For example, the Applicant Tracking System(ATS) is like a magical recruiter unicorn that can help your business find the best potential employees! With its help, you can post job openings, review resumes, and track the progress of candidates. ATS makes the recruitment process easier and more efficient.

How Can Time Tracking Benefit Recruitment Agencies?

Time tracking is a great way to keep an eye on how much time is spent on different tasks. Time tracking can be a valuable tool for recruitment agencies to help with billing, budgeting, and forecasting. It can also help to identify areas where employees could be more efficient.

6 reasons why recruitment agencies need time tracking software:

1. Improved Production

Most people think of multitasking as a strength, but research shows that it can harm productivity. Multitasking can decrease productivity by up to 45%, detrimental to a company’s success. Time tracking does best for productivity to highlight which projects at work are taking up too much employee time, and it gives managers leeway to decide the risk vs reward of spending time on each project.

Companies will often start numerous projects and work on them simultaneously, but this can often lead to inefficient work. Time management can help prioritize projects and tasks so that companies can focus on the most critical tasks and projects. Time tracking can also help identify which employees are working on too many tasks and projects, allowing managers to curtail those employees’ time.

2. Better Focus on Work Effort and Task Completion

The way a person spends their working day is vital to understand what they are doing. For example, if an employee spends all of their time on one project, but another is in a brainstorming phase, it can be misleading. Time tracking software allows managers to track the number of hours spent on each project, which will help them decide whether or not the project is worth moving forward with.

Another factor that can affect productivity is employee task switching. According to the Sloan School of Management research, “task switching costs an average of 10 minutes per day. When people switch tasks, they have to refocus, which takes time and energy mentally. Therefore, it is crucial to prioritize tasks effectively to minimize the amount of time lost to task switching.”

If an employee is spending too much time on one task and not enough time on another, a manager can reassign the employee to another task.

3. Increased Accountability

A significant part of team success is making sure each member feels important and indispensable to the projects they undertake. Members who don’t feel recognized for their work (no matter how big or small) may lack the motivation to put in 100% of their effort. Many companies use time tracking software to establish accountability amongst their teams to combat this.

Time tracking software informs employers of important things like which employees completed certain tasks, when the jobs were completed and how much time was put into each job. This information can help employers reward employees for a well-done job and identify areas where employees need improvement.

Time tracking software can keep employees accountable because they know their manager will be reviewing their time. If a manager decides to build a report or graphs, they can present them to the team, so everyone will know how much effort has been put into each job and how long tasks typically take to complete. These reports are also helpful when an employee asks for a raise or promotion.

4. It’s All About Saving Time

The honour system is a great way to develop trust with your employees. In theory, this system encourages employees to come in on time, take their breaks, and stay until the end of the working day. But in reality, employees don’t always stay on track. Time tracking software makes it easy for managers to keep tabs on what’s going on at their company and eliminates the need to trust that employees adhere to the honour system.

Time tracking software is a great way to ensure that employees stay on track and adhere to the honour system. By tracking time, managers can quickly see when employees take breaks, come in late, or leave early. This information can help managers identify when employees are not following company policy and ensure company rules are being followed.

5. Increased Appeal to Buyers

Creating a business is not a quick or easy process – it takes much hard work, time, and planning. Unfortunately, not every business owner wants to see their company through to the end as they pursue new opportunities. But if you’re a business owner who plans on selling your company, using time tracking can be a very appealing proposition to potential buyers.

The information you can gain from time tracking software makes it a valuable resource. For example, if a business is sold, the new owner will have a complete rundown of the company’s financial situation, including timesheets, income, and expenses. In addition, to show growth or need for expansion, these reports can demonstrate current and historical trends.

6. Prevent Scope Creeps

Scope creep a phenomenon that can seriously negatively impact a service industry company. This occurs when a project expands beyond its original boundaries, often due to changes in customer requirements or unforeseen problems. If not adequately managed, scope creep can lead to schedule delays, budget overruns, and a general deterioration in the quality of the project.

Time management software can be a valuable tool in preventing scope creep. By monitoring the amount of time spent on each task, it is possible to get a clear picture of how the project progresses and whether any changes are necessary. Additionally, time tracking can help ensure that the project remains on budget by identifying any tasks taking longer than expected.

Time tracking software is a valuable tool because it offers a great deal of flexibility. For example, it can be used to track employee and non-employee time, which means employees can still take their breaks even though the company is using it for business purposes. Additionally, if an employee is taking classes or training sessions during work hours, companies can still use time tracking software for this purpose and many others.


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