Timesheet Approval Process

Simplify employee timesheet approval processes. Apoint line managers and don't get lost in too many timsheets to approve. No micro management needed! From efficient time-tracking, to complete timesheet management, zistemo has it all. Smart. Easy-to-use. Time-saving. Just brilliant!

Design Customized Timesheet Process

Enjoy simple Employee Timesheet Approval App

Create flexible timesheet approval workflow

Implement your own timesheet approval policy.
Intuitive drag and drop invoice builder.
Apply your local date and number format.
Approve and reject timesheet entries on the go.
User-friendly tips and layouts available.
Optimized for Windows, iOS, phones, and tablets.
Create separate timesheet profiles for groups of users
Customize time-sheet process design, fields and notifications

Online timesheet management features you will not find anywhere else

Role-based office team timesheet approvals.
Manage time, projects, team members, and clients in one place.
Completely scalable for businesses of any size.
Our timesheet management app looks great on all devices.
Easy, interactive and handy time tools for all skill levels
Bespoke time reports on staff, projects, and budgets.
100% compliant with the highest Swiss data security protocols.

Daniel Deutscher

DeKa Gastronomie-Treuhand

We chose zistemo because the system is so easy to use and all processes are transparent

Angelika Fite

Infrastructure Consulting & Engineering

We recommend zistemo because of the support team — quick to respond and provide quick resolution

Martin Domenig

Kohl & Partner

Since we started using zistemo, we have much less effort for time and expense tracking

Marcus König

targenio

We love to use the zistemo features and our employees don’t see time tracking as punishment

Dennis Stogl

Stogl Robotics

Zistemo works very coherently and is very easy to use even with complex projects

Andreas Pfister

All Around Digital

It is the most complete tool on the market for agencies like us

Georg Holz

Mansystems

You won't find more value for your money

Eva Timurová

ProUP

Zistemo is the best thing that could happened to us

Ruben Maier-Gerber

FFI Agentur GmbH

Proximity to the user and always an open ear for improvements

Enrico Aramini

HTC High Tech Consultant Corp

Zistemo’s flexibility, parametric customization and user’s access control won us from day 1

André Kälin

Perspectix

The very fact not wasting a single minute unbilled is worth its price

Priska Stamm

Softsolution International

We really couldn’t ask for a better invoicing solution!

Fabian Bergner

LUX FUX Media

With better business intelligence, we can offer better and more efficient services

Hendrik Huerkamp

slashwhy GmbH & Co. KG

I thoroughly recommend zistemo for the people behind it and the clever features

Terence Hänni

Megasol Energie AG

Zistemo gives structure to the company and is transparent for all users

Fully Customizable Timesheet Management Software

Did you know that a bad timesheet approval process is worse than no process at all? Yes, it’s a real productivity killer, keeping employees stuck and frustrated. With zistemo, setting up your own online timesheet management system is incredibly easy and fast. All employees and managers can greatly benefit from a hassle-free request and approval workflow.

It’s extremely simple to customize a submission and approval process in a few steps.
You can spot timesheet status immediately, thanks to the user-friendly interface.
Export timesheets to external ERP Systems or to our built-in invoice generator in no time.

Role Based Timesheet Approvals

Zistemo allows swift, level-based timesheet delegation. You decide who is in charge of timesheet approvals. Each employee can sumbit timesheets to their appointed line managers. The managers can decline, ask for edits, or accept submissions or requests with one click. Our timesheet project management software is ready to reflect any particular organizational setup. Break it down into departments, teams, subdivisions, smaller projects or as you wish.

Supporting multiple authorization levels for maximum accuracy.
Split and customize approval workflow to specific projects.
Ensure all online employee timesheet data meets guidelines, budgets, and deadlines.

100% Automatic Timesheet Alerts

Tired of chasing down employees to complete their timesheets on time? Never let inaccurate or missing time data affect payroll, projects, and billing again. Allow line managers to track and accept weekly logs at their own pace. Has everyone submitted their timesheets on time? With zistemo’s interface, the assigned timesheet approver immediately can automate timesheet approvals and speed things up.

Set up automatic reminders associated with the assigned users, teams, or groups.
Get full overview of number of hours on team or project level
Keep track of timesheets (pending approval, submitted and resubmitted)
Enjoy effortless, one-click powers for timesheet submission, approval, and rejection.
100% on-time responsiveness guaranteed via recurrent e-mails or push notifications.

Frequently Asked Questions about the zistemo Timesheet Approval App

Who approves employee’s timesheet?

zistemo’s unique web based timesheet management system allows business owners or system admins to build and personalize their own online timesheet approval system. Employee timsheet management can be perfectly adapted to business specific requirements. Each employee can submit timesheet . All time entries will be sent straight to their direct line manager or project manager, depending on how the company’s workgroups and internal structures are divided. The process of approving employee time is very straightforward with instant notifications sent to both parties when a timesheet is submitted for revision. Rejection, approval, or editing requests with comments are instantly sent to the parties involved, keeping them in the loop. They allow recipients to act immediately, right from the email notification, preventing time-consuming delays, glitches, or errors.

Do employees have to approve their timesheets?

Every week or any other agreed time frame, employees can review and approve their time records right from their mobile device or by signing into their zistemo web user account. In addition to this, we support another level of approval which is highly recommended. Each business owner or admin has the freedom to configure an approval process for timesheet that meets their company’s exact needs. In general, approvals work on a two-tier basis that keeps both employees and their direct supervisor fully updated on each week’s progress and time records. The 4-eye system prevents unwanted overtime or time-tracking errors from interfering with pay period, payroll processing or timesheet invoicing.

Can a manager change your timesheet?

Each employee is entitled to be paid for all work performed in accordance to the company’s internal guidelines. However, under extraordinary circumstances, managers can modify someone’s timesheets, but only to correct system miscalculations, human mistakes or timesheet submission inaccuracies. This can be done with the employee’s permission in case of special circumstances, only when they cannot operate the changes in time cards themselves (vacation, illness, etc.). Managers cannot alter timesheet data to avoid paying the agreed wages for any already-completed work.

How to request for timesheet approval?

The days of “please, approve my timesheets” are long gone. zistemo smoothly automates business processes in one go. Go to your current time records via the zistemo web dashboard or the zistemo Approve Timesheets App. Check your timekeeping records, make sure you added all billable and non-billable hours. Zistemo will sum up total hours. Now you need to submit the timesheet for approval. Once approved, you will receive a confirmation immediately and your timesheet data will be processed accordingly. Can timesheet tracking be easier?

Track your business performance live | zistemo

Manage and Approve Timesheets on The Go

Fully compatible with all web browsers and screen sizes. Clock in, clock out while handling timesheet approvals from any iPhone, Android phone, iPad/tablet, desktop, or laptop.

Professional, Productive, and Quick Project Management Timesheet Solution!

Don’t let timesheets hold you back.

Optimize and synchronize all time-related processes online, in a few clicks. Get all the help you need to create, authorize, process, automate and bill timesheets faster, better, error-free.