Timesheet Approval Process

Simplify employee timesheet approval processes. Apoint line managers and don't get lost in too many timsheets to approve. No micro management needed! From efficient time-tracking, to complete timesheet management, zistemo has it all. Smart. Easy-to-use. Time-saving. Just brilliant!

Design Customized Timesheet Process

Enjoy simple Employee Timesheet Approval App

Create flexible timesheet approval workflow

  • Implement your own timesheet approval policy.
  • Intuitive drag and drop invoice builder.
  • Apply your local date and number format.
  • Approve and reject timesheets on the go.
  • User-friendly tips and layouts available.
  • Optimized for Windows, Mac, phones, and tablets.
  • Create separate timesheet profiles for groups of users
  • Customize time-sheet process design, fields and notifications

Online timesheet management features you will not find anywhere else

  • Role-based office team timesheet approvals.
  • Manage time, projects, staff, and clients in one place.
  • Completely scalable for businesses of any size.
  • Our timesheet management app looks great on all devices.
  • Easy, interactive and handy time tools for all skill levels
  • Bespoke time reports on staff, projects, and budgets.
  • 100% compliant with the highest Swiss data security protocols.
Andreas Pfister

One single tool for time tracking, invoicing, expenses and most importantly… profitability. Zistemo has turned out to be the only enterprise management tool required in order to optimize processes, finance, team and client management. It is the most complete tool on the market for agencies like us. The Zistemo team has shown extraordinary flexibility and speed with implementing new enhancements.

Andreas Pfister

Founder & CEO of All Around Digital


Georg Holz

You won't find more value for your money. As a professional service provider we need a detailed insight into our project times. We're now able to get full transparency on our project times. Any requests for timesheets or reports can be answered in minutes instead of hours as a self-service. Budgets and billing-methods are documented in a single place and applied automatically.
We are very happy with the responsiveness of the team behind Zistemo. Our questions and ideas were always answered within a day.

Georg Holz

Head of Expert Services at Mansystems


Eva Timurová

Zistemo is the best thing that could happened to us.
Saving timeand energy at the same time.

Eva Timurová

Team Lead at ProUP

Slovak Republic

Ruben Maier-Gerber

Speed, complete cloud solution, fast response times in support and implementation of new features. Proximity to the user and always an open ear for improvements. European safety standards.

Ruben Maier-Gerber

Managing Director at FFI Agentur GmbH


Enrico Aramini

We used zistemo for streamlining and monitoring daily workflows, sales and production.Before zistemo we had many days of endless invoicing, and we were never 100% sure we caught everything. Now it’s all done almost automatically on the 1th of every month.Zistemo’s flexibility, parametric customization and user’s access control won us from day 1.Oh, and their Customer service -always online and very helpful.We thoroughly recommend zistemo for all professional teams.

Enrico Aramini

President of HTC High Tech Consultant Corp


André Kälin

We are using zistemo for all our business processes. Creating estimates, manage projects, track time and send invoices.
With the attendance time module we even can give our staff members freedom to use the flex time model and manage their leaves and vacations efficiently. Also, customer service is outstanding!

André Kälin

CEO of Perspectix


Priska Stamm

Before zistemo, our invoice process was time-consuming and error-prone; and we had no clarity regarding the cash flow.
Zistemo, allows access to invoices at any time, and with automatic invoicing, we dropped the workload by 80%. We bill clients in different currencies, and we can get an overview of the cash flow at any given time and the zistemo team is always there to help. We really couldn’t ask for a better invoicing solution!

Priska Stamm

Key Account Manager at Softsolution International


Fabian Bergner

With Zistemo, we optimized our business workflows by combining a lot of processes into one enterprise management tool - notably time and expense tracking, project controlling, and invoicing. Gone are the days where we had to spend hours doing manual paperwork.
Zistemo helps us grow, and to better understand our projects in terms of resources and performance. This is both good for us AND our clients. With better business intelligence, we can offer better and more efficient services.

Fabian Bergner

CEO of LUX FUX Media


Hendrik Huerkamp

Before zistemo we struggled with terrible ERP UI. We needed an intuitive, time-saving service for all business processes. Zistemo is easy to use yet up for advanced configuration. Multi-Tool integration was easy possible using the Zistemo API.
Our special feature requests were solved asap. Now workflows, tracking time, creating invoices are much better and transparent. I thoroughly recommend zistemo for the people behind it and the clever features.

Hendrik Huerkamp

IT Manager at slashwhy GmbH & Co. KG


Choose The Smartest Way To Approve Timesheets

Fully Customizable Timesheet Management Software

Branded and bespoke invoice templates

Did you know that a bad timesheet approval process is worse than no process at all? Yes, it’s a real productivity killer, keeping employees stuck and frustrated. With zistemo, setting up your own online timesheet management system is incredibly easy and fast. All employees and managers can greatly benefit from a hassle-free request and approval workflow.

  • It’s extremely simple to customize a submission and approval process in a few steps.
  • You can spot timesheet status immediately, thanks to the user-friendly interface.
  • Export timesheets to external ERP Systems or to our built-in invoice generator in no time.

Role Based Timesheet Approvals

Zistemo allows swift, level-based timesheet delegation. You decide who is in charge of timesheet approvals. Each employee can sumbit timesheets to their appointed line managers. The managers can decline, ask for edits, or accept submissions or requests with one click. Our timesheet project management software is ready to reflect any particular organizational setup. Break it down into departments, teams, subdivisions, smaller projects or as you wish.

  • Supporting multiple authorization levels for maximum accuracy.
  • Split and customize approval workflow to specific projects.
  • Ensure all online employee timesheet data meets guidelines, budgets, and deadlines.

100% Automatic Timesheet Alerts

Process of approving timsheets

Tired of chasing down employees to complete their timesheets on time? Never let inaccurate or missing time data affect payroll, projects, and billing again. Allow line managers to track and accept weekly logs at their own pace. Has everyone submitted their timesheets on time? With zistemo’s interface, the assigned timsheet approver immediately finds out and can speed things up.

  • Set up automatic reminders associated with the assigned users, teams, or groups.
  • Enjoy effortless, one-click powers for timesheet submission, approval, and rejection.
  • 100% on-time responsiveness guaranteed via recurrent e-mails or push notifications.

Frequently Asked Questions about the zistemo Timesheet Approval App

Who approves employee’s timesheet?

zistemo’s unique web based timesheet management system allows business owners or system admins to build and personalize their own online timesheet approval system. Employee timsheet management can be perfectly adapted to business specific requirements. Each employee can submit timesheet and it will be sent straight to their direct line manager or project manager, depending on how the company’s workgroups and internal structures are divided. The process of approving work timesheet is very straightforward with instant notifications sent to both parties when a timesheet is submitted for revision. Rejection, approval, or editing requests with comments are instantly sent to the parties involved, keeping them in the loop. They allow recipients to act immediately, right from the notification email, preventing time-consuming delays, glitches, or errors.

Do employees have to approve their timesheets?

Every week or any other agreed time frame, employees can review and approve their time records right from their smartphone or by signing into their zistemo web user account. In addition to this, we support another level of approval which is highly recommended. Each business owner or admin has the freedom to configure an approval process for timesheet that meets their company’s exact needs. In general, approvals work on a two-tier basis that keeps both employees and their direct supervisor fully updated on each week’s progress and time records. The 4-eye system prevents unwanted overtime or time-tracking errors from interfering with payroll processing or timesheet invoicing.

Can a manager change your timesheet?

Each employee is entitled to be paid for all work performed in accordance to the company’s internal guidelines. However, under extraordinary circumstances, managers can modify someone’s timesheets, but only to correct system miscalculations, human mistakes or timesheet submission inaccuracies. This can be done with the employee’s permission in case of special circumstances, only when they cannot operate the changes themselves (vacation, illness, etc.). Managers cannot alter timesheet data to avoid paying the agreed wages for any already-completed work.

How to request for timesheet approval?

The days of “please, approve my timesheets” are long gone. zistemo smoothly automates everything in one go. Go to your current time records via the zistemo web dashboard or the zistemo Approve Timesheets App, review the time entries and submit the timesheet for approval. Once approved, you will receive a confirmation immediately and your timesheet data will be processed accordingly.

Track your business performance live | zistemo

Manage and Approve Timesheets on The Go

Fully compatible with all web browsers and screen sizes. Clock in, clock out while handling timesheet approvals from any iPhone, Android phone, iPad/tablet, desktop, or laptop.

Professional, Productive, and Quick Project Management Timesheet Solution!

Don’t let timesheets hold you back.

Optimize and synchronize all time-related processes online, in a few clicks. Get all the help you need to create, authorize, process, automate and bill timesheets faster, better, error-free.

Design Customized Timesheet Process