Employee Scheduling Software

All the features you need to effortlessly manage time, staff, and all business resources in one place. Enjoy streamlined Business Time Management, Project Time Tracking, Capacity Management like Attendance & Absence time, Resource Allocation, and Scheduling.

Schedule Your Resources

Work smarter, not harder


workload management | zistemo
  • Friendly User Interface

    Switch from difficult team resource planning template excels to a streamlined resource planner. Easily navigate to schedule time, people, and resources with our smart calendar view.
  • Resource-centric Planning

    Our powerful reports and easy-to-understand charts source insightful dynamic planning of resources, workload, progress, and capacity in real-time.
  • On-point Team Scheduling App

    Allocate hours, filter projects and tasks, adequately distribute talent, set realistic deadlines, meet budgets, and manage resources efficiently.
  • Built-in Integrations

    Native integration with project management platforms (Asana, Trello, Jira) brings spot-on workforce planning and project planning in one place.
  • Rule-based Access

    In a blink, project managers can check if their allocated workload is on track and adjust projects accordingly to avoid burning out or downtime.

Essential FEATURES for Agile Resource Capacity Planning




Access Powerful Workload Planning Tools


Advanced resource allcoation, timesheets approvals and absance management in 1 place



Discover the difference

Revolutionary Resource Scheduler for Allocation & Planning

If your current planning methods include “good-old-lists” or you’re stuck in outdated, stiff, misdirected, spreadsheets, stop! It’s expensive, time-consuming and it’s luring you in a false sense of security. Our resource management software:

  • Gives you a bird’s eye view of any team’s workload in real-time.
  • Includes features for pre-planning, planning, and allocating resources.
  • Supports operational decisions that maximize efficiency and productivity.

Up your game with a progressive resource scheduling calendar that keeps up with the most dynamic work environments and decisive business agendas.

Intuitive Dashboard for Effortless Browsing


Human resource planning or enterprise resource management becomes as easy as scrolling through your Google calendar, particularly since absence time is included, which means that at last, your planning is realistically based on staff availability! Nice, isn’t it?

  • View all employees, tasks, and projects, neatly sorted or grouped together.
  • Swiftly change the calendar view to days, weeks, or months as you prefer.
  • Get a glimpse of employees’ skills or hours-based availability for the next 6 weeks.

To make it even easier, we’re giving you access to a sandbox system where you can try out every workload scheduling software functionality worry-free, without fearing you could mess up your current projects. Enjoy it!



Skill-based Task Scheduling


Need people with certain skills for specific tasks? Perfect! Our resource planning software enables precise talent and skill matching with just one click/tap. Use our drag-and-drop planning and task scheduling solution to book the best talent for each task and solve your resource scheduling problems.

  • Compare scheduled timelines and budget estimates in real-time.
  • Monitor remaining/already-logged hours & progress on tasks and projects.
  • Split, zoom in, copy, or expand the time allocated on tasks in a few moves.

See all the relevant numbers or visual data analytics, even as line or bar graphs if you wish, seamlessly synced with active projects created in zistemo, Asana, Trello, or Jira. Intuitive integration guaranteed!



Andreas Pfister

One single tool for time tracking, invoicing, expenses and most importantly… profitability. Zistemo has turned out to be the only enterprise management tool required in order to optimize processes, finance, team and client management. It is the most complete tool on the market for agencies like us. The Zistemo team has shown extraordinary flexibility and speed with implementing new enhancements.


Andreas Pfister

Founder & CEO of All Around Digital

Spain

Georg Holz

You won't find more value for your money. As a professional service provider we need a detailed insight into our project times. We're now able to get full transparency on our project times. Any requests for timesheets or reports can be answered in minutes instead of hours as a self-service. Budgets and billing-methods are documented in a single place and applied automatically.
We are very happy with the responsiveness of the team behind Zistemo. Our questions and ideas were always answered within a day.


Georg Holz

Head of Expert Services at Mansystems

Germany

Eva Timurová

Zistemo is the best thing that could happened to us.
Saving timeand energy at the same time.


Eva Timurová

Team Lead at ProUP

Slovak Republic

Ruben Maier-Gerber

Speed, complete cloud solution, fast response times in support and implementation of new features. Proximity to the user and always an open ear for improvements. European safety standards.


Ruben Maier-Gerber

Managing Director at FFI Agentur GmbH

Germany

Enrico Aramini

We used zistemo for streamlining and monitoring daily workflows, sales and production.Before zistemo we had many days of endless invoicing, and we were never 100% sure we caught everything. Now it’s all done almost automatically on the 1th of every month.Zistemo’s flexibility, parametric customization and user’s access control won us from day 1.Oh, and their Customer service -always online and very helpful.We thoroughly recommend zistemo for all professional teams.


Enrico Aramini

President of HTC High Tech Consultant Corp

Italy

André Kälin

We are using zistemo for all our business processes. Creating estimates, manage projects, track time and send invoices.
With the attendance time module we even can give our staff members freedom to use the flex time model and manage their leaves and vacations efficiently. Also, customer service is outstanding!


André Kälin

CEO of Perspectix

Switzerland

Priska Stamm

Before zistemo, our invoice process was time-consuming and error-prone; and we had no clarity regarding the cash flow.
Zistemo, allows access to invoices at any time, and with automatic invoicing, we dropped the workload by 80%. We bill clients in different currencies, and we can get an overview of the cash flow at any given time and the zistemo team is always there to help. We really couldn’t ask for a better invoicing solution!


Priska Stamm

Key Account Manager at Softsolution International

Finland

Fabian Bergner

With Zistemo, we optimized our business workflows by combining a lot of processes into one enterprise management tool - notably time and expense tracking, project controlling, and invoicing. Gone are the days where we had to spend hours doing manual paperwork.
Zistemo helps us grow, and to better understand our projects in terms of resources and performance. This is both good for us AND our clients. With better business intelligence, we can offer better and more efficient services.


Fabian Bergner

CEO of LUX FUX Media

Austria

Hendrik Huerkamp

Before zistemo we struggled with terrible ERP UI. We needed an intuitive, time-saving service for all business processes. Zistemo is easy to use yet up for advanced configuration. Multi-Tool integration was easy possible using the Zistemo API.
Our special feature requests were solved asap. Now workflows, tracking time, creating invoices are much better and transparent. I thoroughly recommend zistemo for the people behind it and the clever features.


Hendrik Huerkamp

IT Manager at slashwhy GmbH & Co. KG

Germany

Professional Resource Scheduler for Business

Zistemo gives you access to the smartest Team workload planner. Easily integrate project planning, team members' skills, and budget while simplifying the scheduling process in project management. Get organized with advanced workload allocation, timesheets approvals, and absence management all in 1 place.

Staff Scheduling

Give your team the freedom to begin and end work at different times or within special intervals beyond the 9-5 standard. Help them be more creative by allowing them to work whenever they feel productive or from different time zones. The zistemo scheduling features are as dynamic as your business.

Capacity Planning

Access meaningful reports that ensure tasks are organized, structured, and scheduled properly, on a daily basis. Spot any time-wasting activities, the impact of invisible tasks, admin, or frequent internal meetings. Make accurate, insightful predictions regarding deadlines, open shifts, labor costs, pricing, and project outcomes.

Workload Management

See the bigger picture, then save more time and money while you’re at it. Zistemo automates, speeds up, organizes, and simplifies time and attendance management, with further integration into linked business operations such as effective invoicing and payrolls. Get more things done, faster.

Team Productivity

The handy zistemo time tracker helps you manage multiple tasks and projects with a few clicks. After tracking or logging working hours, you can easily invoice your clients. Accurate time clock billing and project management are here.

Resource Optimization

Keep an eye on staff progress compared to business KPIs and estimated time for specific tasks. Our smart, quick, and user-friendly time tracking software is a click away. Track time, swap shifts, book appointments, manage holiday cancellation, and schedule changes as you wish.

Drag-and-Drop Planning

The zistemo online scheduling software is anything but dull or frustrating. Its clean interface makes workforce management easy, regardless of your knowledge, skills, or experience. Boost your productivity with ONE shift scheduling tool.


Resource Planning Software FAQ

What is resource management?

An accurate resource management definition describes it as the process of organizing tangible and intangible resources effectively, to get more done with fewer people, equipment, finances, and materials. Focussed on business efficiency and optimization, resource management is simplified by using a mix of essential scheduling tools and tactics that combine employee schedules, budgets, with staff training. It can be easily done with a resource scheduling software that’s also a human resource management software, a project management software, and gives access to an impactful yet easy-to-grasp resource management plan for all types of business owners and even small businesses.

What is resource planning?

Resource planning is a decisive step in the project management journey. Whether adopted as strategic human resource planning or resource planning in project management, its key role is to make the most of a company’s resources (people, facilities, materials, or finances) to deliver projects on time and within budget. If you ask yourself “what is human resource planning?” or “why resource planning is important?” you have to know that resource planning is the systematic process that serves as a team resource management tool for achieving resource optimization and involves assigning the right resources to the right tasks.

What is the best software for scheduling?

The best project scheduling software should tick at least the following boxes:

  • Helps to manage the attendance time as well the absence time, including vacation management to offer a real view about staff availability.
  • Allows the management of planned budgets vs actual hours and shows the remaining hours and budget.
  • It's very easy to learn and provides smart visual feedback that reveals in real-time if employees are overloaded or underutilized, making a great employee scheduling software.
  • Delivers smart reports that enable the project manager to make the right decisions at any point, by mixing employee scheduling software features with the benefits of a project scheduling software.
  • Helps team leaders manage desired skills then plan projects by inviting the right people on board.

How to effectively plan resources?

Given the fact that resource planning aims to achieve the optimum use of a company’s time, money, equipment, and people, an effective way of achieving it is by using an all-in-one mix of time-tracking and project management tools that together ensure coordinated stability between teams, tasks, projects, time, and budgets. A resource planning software solution simplifies the process by pointing out the people and resources available for projects, creating realistic project timescales and accurate budgets, elaborating daily/weekly/monthly forecasting as well as having a permanent live view of all team members, task progress, together with their current and upcoming availability.

Why is resource scheduling important?

Scheduling resources is important because it helps businesses distribute people, equipment, projects, and supplies in the best possible way for obtaining the most favorable outcome in terms of customer support, customer satisfaction, business profit, CRM, talent management, and skill matching. It applies to many core business areas, such as finances, staffing, healthcare, technology, physical space, and equipment. Only careful, fully-coordinated project and resource management on all fronts, streamlined in real-time by the right project scheduling software can help businesses achieve their strategic goals.

What can scheduling software do?

As both an employee scheduling software AND project scheduling software, zistemo automates the creation, management, and scheduling of staff, budgets, and resources across all processes to improve productivity. Therefore, online scheduling software like zistemo uses customized features that enhance the way organizations dynamically reallocate resources. Our features:

  • Minimize the risk of no-shows: if a project manager marks tasks as “tentative,” then the said time ticket is hidden when a “no shows” filter is used.
  • Simplifying online bookings: when the project manager chooses a resource for a certain time, it’s just like booking them for that time to complete a task.
  • Seamless integration – Users are able to connect and sync their scheduler/calendar with iCal or Google calendar.
  • No risks. Just commitment-free benefits - Users can sign up for a 30-day free trial without a credit card. Test our scheduling tools with no strings attached.
  • From SMS to online push notifications and alerts: The good old days when it good enough to remind or inform staff members by SMS are long gone! Upgrade your business on the cloud. Notify them with Slack or Microsoft team!

Track your business performance live | zistemo

Live Resource Scheduler and Human Resource Planning!

Get instant access to work schedules, automatic progress measuring, unassigned work, leave management, planning features, and workload analysis from any smartphone, iPhone, Android/IOS tablet, laptop, or desktop.

Ultra Smart Time Allcoation and Reasource Planning Solution

Streamline your business data 24/7 by smoothly integrating it across your favorite mobile apps, mobile devices, AND popular project management solutions like Asana, Trello, or Jira.

The zistemo resource management system is the leading professional fast-track hub planner that gets your business forward in an increasingly digitized world.

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