We only support new subscriptions to be paid via PayPal. That means if you would like to switch to this payment method, you would have to cancel your subscription and simply re-subscribe again with PayPal instead of Credit Card. We have had a few users who have done that before. Please rest assured […]
Connect zistemo Calendar with Outlook Calendar, iCal and Google Calendar
1. iCal 2. Outlook 3. Google Calendar Easily integrate your zistemo leaves into Outlook, iCal or Google Calendar with our calendar feed. You can find the link for the integration in your Profile “My profile” and scroll down to “Calendar subscription”: Switch the button to enable the calendar subscription: Copy […]
Delete Personalized Template
Personal Templates can be easily removed (if it was never in use) with the Delete button. But what to do if you already used it for an invoice and still want to get rid of it? 1. Make sure it is not chosen as the default one: 2. Now you need […]
Import Vendors
You can import Vendors from a CSV file including vendor’s name, streets, ZIP, city, state, country, phone, mobile, fax, e-mail, first name and last name. You can view and download a sample file HERE To import Vendors go to Contacts ➝ Vendors ➝ “Import”: Or User Menu (the dropdown under your […]
The Difference between a Meal Break and a Short Break
Break and Short Break are different options. ‘Clock out for Break’ in Meal Break means that you have the ability to clock out for a break: and according to this clock out time, we will calculate break time at the end of the day: Short Break: the member can take it […]
HR Admin Role
About HR Admin The HR Admin’s Permissions About HR Admin We are happy to present you a new role called HR Admin. An HR Admin can manage your staff members and teams, and can also create/read/update/delete members – except the account owner role. So if you’d like to assign someone an […]
Attendance – Vacation Days Adjusting
Adjust the remaining vacation days Show every absence Adjust the remaining vacation days Zistemo also supports “automatic calculation of vacation when switching templates”. Find more infos HERE. Once the attendance template is attached to a staff member, don’t forget to adjust the remaining vacation days for this year for this […]
Stationery Templates – First Page, Following Pages, Last Page, One Page Invoice
To set up the different pages in your stationary template go to “Settings” -> “Stationary Templates” -> “Company Account” and “edit” the preferred template. Above the template preview, there are 4 tabs ‘First page’, ‘Following pages’, ‘Last page’, ‘One-page invoices’ (or ‘One-page estimates’). If you are setting up your […]
Request Vacations/Leave/Half a Day Vacation
Submit vacation for approval The easiest way to send a request for vacations (or just to add the vacation if you are the account owner and no one has to approve it) is to go to your Absence Calendar from the Dashboard: or On this page choose the month […]
Attendance Vacation – Use ban on Vacations
In the Vacation Attendance Settings, you can also set up a “ban on vacations”, meaning your Employees cannot request vacation for a certain period. For example, you have to finish important work which needs to be done at the end of every quarter. Note: Rule: The ban cannot overlap with […]
Delete Account
1. For a Trial (free) Version Go to “Settings” -> “Reset Data” -> “Delete Database” button. Note: You can delete your zistemo account this way if you’re still on the free trial plan: 2. For all the Paid Plans Note: For all the paid accounts you need to Cancel Your Subscription […]
Attendance Report – Detailed Calculations
1. Column ‘Start’ and ‘End’ 2. Column ‘Break’ 3. Column ‘Actual’ 4. Column ‘Plan’ 5. Column ‘Not payable’ 6. Column ‘Overtime’ 7. Column ‘Flextime balance’ Public Holidays Calculation All calculations are completed every day at 01:00 AM in your company’s time zone. 1. The ‘Start’ and ‘End’ Columns Start time […]
Users Related to the Attendance Template
To see who’s assigned to your Attendance Template please go to Settings -> Attendance and scroll down to the bottom of the page: Here you will see the list of the Users that are assigned to this Attendance Template, their Roles, Departments, and Positions:
Attendance Template Rules on User Profile
Do you want to know your Attendance rules and your company’s vacation policy? Go to ‘My profile’ under your account: here you will see the tab ‘Attendance’: On the attendance tab you can see the information assigned to you by admin: You can review info about your Flex Time Model, […]
Attendance Reports
Absence Report Attendance Report Detailed Calculations for the attendance reports If you want a detailed overview of your and your staff’s attendance, you can find here the reports:
Attendance Flex Time – Advanced Settings/Flextime Settings
Compensate downtime with vacation Turn overtime into vacation Show changelog of corrections Corrections to the flex time hours Pay out overtime Ignore all worktime rules Advanced Settings When using flextime, you should set a start date and start hours when the flextime account starts to run and calculate against the […]
Attendance Report
In the Attendance Report, you will get a detailed overview of your team-members/staff’ attendance. Follow the link, for the detailed calculations regarding the attendance report. Note: – Standard Break Times and Office Shutdown Times influence the Total Break Time – If the time model is Just CORE time, we calculate on Flex […]
Attendance Monitor – Make a request for a change/Allow to edit clock in-out time records
If you accidentally added a wrong time or forgot to clock in or out, you can send a ‘request for change’ to your account owner or admin. The supervisor is in charge to create or modify the clock-in -out time in the monitor. Staff members are able to submit requests […]
Absence Report
This report is related to the attendance feature and will give you a detailed absence overview of your employees and yourself. The meaning of ‘Duration’ and ‘In Period’ Columns For example, I’m on leave from 12 January till 14 January: and in the report I would like to see my […]
Attendance – My Absence Calendar (manage my vacations)
If you want to access your vacation calendar, just click Time & Projects -> “Attendance”: How to submit a request for vacations you can read here On this calendar you will see your vacation/leave with the status “draft”, “pending”, “approved” or “unapproved”(requires a substitutor’s approval) as well as an overview about […]
