Mark Task as Favorite

On the weekly timesheet you can mark tasks as favorite by clicking the star. Tasks that were marked as favorite will be copied automatically in the following weeks where you automatically enter your time records. Please note that favorite tasks are only in the weekly timesheet available

Timesheet Approval Report

On zistemo you can see on timesheet approval reports how many hours your staff has from the attendance hours and how many hours are unsubmitted, submitted and approved. As a reference you also see the attendance hours and the capacity. Also, Submitted times are shown as URL, so if you […]

Validate VAT Number

On zistemo you can validate the VAT number of your European clients. If you are on your client’s details settings you can validate the VAT number of your client. Please make sure that there aren’t any spaces in the ax number. After you entered the VAT number you can see […]

Productivity Chart Widget

On the dashboard you can review your productivity as a pie chart. Only account owner and admins can see this widget. You can see the project hours compared to the attendance time. You see how many hours are billable, non-billable and how many hours are not project related. So, the […]

Change Recurring Invoice Date

As an admin/account owner you can change the next invoice date of an active recurring invoice. Just go to your recurring invoices and click on the right hand side dropdown “Change next invoice date” Then, you can enter the new next invoice date for the invoice: After you changed the […]

Project Preferences

Personal Days Default Billing Method Project Comminssions Project Assignment Temporary Tasks On preferences/projects you can customize pre-setting for your projects Personal Day Hours Set up the amount of working hours that a regular working has for you. Often, it’s 8:00 hours per day. You can see the personal days on […]

Project Escalation Rules

If you want to set up notification for your projects if they are near the budget you can set up project escalation rules. Please note that the project must have a budget to use escalation rules. Let’s say you create a project escalation rule with a weekly sequence and day […]

User Timezone

It might be that your staff works in different timezones. So, that time entries won’t be splitted by midnight you can enter a timezone per user. Either you can do it for other users on the staff settings… … or for your own account on your profile   Everyone sees […]

Timesheet Approvals per Project

By default only admins can approve timesheets per week. But if needed you can also allow project managers to allow the timesheets from their projects. On this article we show you how to active it. You need to activate “Enable project managers to approve all of their project timesheets” on […]

Show QR Code (Swiss)

If your company is located in Switzerland you can activate to show the QR-Code on the invoice. To do so, go to preferences/invoices and estimates:   Once you activated it, the QR Code will be automatically added to your invoices. Following conditions have to be met to create QR codes: […]

Use Commissions for Projects

On zistemo you can use commissions for your projects. To activate it, you need to go to Settings/Preferences/Projects and activate “Use project commissions via API”: Then if you create a new project, you can apply commissions on it. You’ll find it on “More options”. You either can use commissions as […]

Change Default Tax

Sometimes it might be that you need to change the default tax. To do so, you can just create a new tax and mark it as default: Please note that you cannot delete taxes that is already used: Delete Taxes If you want to learn more about tax groups click […]

LexOffice Integration (DE)

Du kannst deinen zistemo Account mit deinem LexOffice Account verbinden. Das hat den Vorteil, dass du zwischen deinem Zeitmanagement-System (zistemo) und deinem Buchhaltungssystem (LexOffice) immer aktuelle Daten hast und du somit ein Datenchaos vermeidest. Außerdem sind die Zuständigkeiten jedes Systems klar geregelt. Bitte beachte, dass nur der Kontoinhaber diese Integration […]

Smart Integration for Accounting

You can easily integrate your existing accounting software to zistemo. zistemo supports integrations to: Quickbooks Xero LexOffice (German language) You can synchronize contacts like clients and vendors, expenses and invoices. Please not that every system has its own responsibilities. You can watch the keynote below to get an idea about […]

Extra Overtime – Überzeit

In Switzerland there are specific regulations for overtime. The maximum working hours are the agreed working hours regarding to your employment contract + overtime. Extra overtime are all hours further to your maximum working hours:   You can use extra overtime if your company is located in Switzerland and if […]

Inactive Attendance Time Templates

If you are using multiple attendance time templates it might be that sometime you don’t use all of them and you don’t want to delete them. Here you learn how to make time templates as inactive and back to active again. If you are an Admin you can just delete […]

Show every absence and leave types for all users

By default the team members can only see their own absences/vacations and leave types. But sometimes it might be useful if team members are able to see every absence of the on the absence calendar. Show every absence To do so, you can activate “Show every absence” within the attendance […]