How does it work?
- Changes only be made automatically when editing project time into attendance time; vice versa nothing will be changed (attendance time to project time).
- When you plan an off-site activity in the future (leave type = off-site in the settings) and you editing your project time, then according to the connection between Project Time and Attendance Time this off-site activity will be automatically deleted.
If you connect the project time with attendance time you have three options to choose:
Exact, Start/Stop and Summary.
If you stop your project timer for short breaks or if you go to lunch, these stops will be also in the attendance time as off-time. Please note that you can only use meal break rules “clock for break”, short break rules are disabled.
The earliest start time and the latest stop time of the day will be connected to the attendance time. We recommend to use for your meal break rules “standard break time” because then the system will deduct your set break time.
The amount of hours you worked will be added to your attendance start time. You should use this function when you add the amount of hours you worked manually in the timesheets. Don’t forget to manage meal break rules in the attendance time setting – best is to use clock for break (otherwise e.g. 30 min will be reduced from your summary work time).
Can other roles connect their Project Time with Attendance Time?
If it’s another role: the capture data, team member, team leader then Connecting the Project Time with the Attendance Time option is available if switched on by the admin on the Staff’s page:
If the last two boxes are checked then the system allows updating the clock in/out time during 3 days (an admin can edit the number of days) and when the team member (or capture data) add the project time during these 3 days then the system will connect the project time with the attendance time.
Conclusion: Other roles can connect (their own!) Project Time with Attendance Time when those 2 boxes are checked in their profiles, that’s why if you (as the account owner or admin) check only one of these two boxes, the system will check another one automatically too, and if you’ll uncheck one of these the system will uncheck another one automatically too.
Details for Exact
We recommend this setting if you working a lot with the project timer and you do a clock for break. In this option the tracking of the time is exact as you clock in and out. If you clock out, it will be shown as off-time.
Please note that when you use the exact sync user must enter start/stop project time and they must not enter hours only in their weekly timesheets. That means, that the users cannot enter hours on the weekly view and they will see all of their hours as locked. Make sure that you are in the monthly timesheet view, so you can enter your start and stop time
Users also cannot enter hours only on the browser extension, they need to enter start and stop time if the project time is connected to the attendance time in exact modus:
Details for Start/Stop
When there are Attendance time records as for ex., the first: from 7:30 AM till 12 PM and the second: from 02:00 PM till 04:00 PM then the user adds the Project time from 6:15 AM till 6:15 PM -> the system will update only the earliest and latest attendance time:
Or, for ex., when there are two attendance time records, the first from 7:30 AM till 12 PM and the second from 02:00 PM till 04:00 PM then the user create/update the project time from 01:15 PM till 06:15 PM, the system will delete the first attendance time record 7:30 AM till 12 PM and only will update the second attendance time record:
Details for Summary
E.g your core time starts at 10 a.m. and you tracked 8 hours in your project time, the system will add the 8 hours at 10 a.m., so your attendance time ends at 18 p.m. for this day. Note: If the end time would be in the next day, the systems automatically moves the start time earlier, so that you “work” max. until 24 p.m. at one day -> E.g. if start time = 10 am and adding 15 hrs (over 24 pm) start time will be one hour earlier (=9 am).
The system ignores the project time, added for the future (the user can add the project time for the future but the user cannot add the attendance time for the future so we will not be able to connect the future project time with the attendance time (in the future) in this case.
The system allows to add the project time (two records) with the same start time and stop time but the attendance time will be created only once. Also when to delete the Project time then the system will delete the same Attendance time.
If you use “clock for break”
We added a new ability for our customers who use the attendance template with meal break rule ‘clock for break’
How it works: when the project time and the attendance time are connected, we sync the project time records with the attendance time records:
Case: Overlaps: When there are overlaps in the project times, then zistemo will show the early start and latest end in the attendance time:
Case: Add break time manually to the attendance: If you update the project time to the same time as the break time, zistemo will overwrite the attendance time according to the project time (If you update the project time, the attendance time will be updated also)