From January 1, 2025, electronic invoicing will be mandatory for domestic B2B sales in Germany. Every company is obliged to be able to receive e-invoices. In zistemo, e-invoices can be imported and managed as output (incoming invoice). The supported file formats are

• ZUGFeRD
• FakturX
• XRechnung
• XML (according to EN16931)

PDF documents are not electronic invoices and will be considered “other” invoices from 01.01.2025

Import of ZUGFeRD invoices

When creating an invoice, the file can simply be dragged and dropped into the corresponding field for expense receipts or selected via “Select file”. After the import, the fields in zistemo are automatically filled in and can no longer be edited. You can still assign the service to a customer and a project and mark it as billable.

In the preview, you can switch between the PDF view and the view of the structured data of the XML file. With the structured data, you have the option of displaying it formatted or in a detailed list. The data in the XML preview is read directly from the structured data, not from the PDF file.

Import XRechnung, FacturX and XML file

When creating an expense, the file can simply be dragged and dropped into the corresponding field for expense receipts or selected via “Select file”. After the import, the fields in zistemo are automatically filled in and can no longer be edited. You can still assign the expense to a customer and a project and mark it as billable.

zistemo offers a direct preview of the structured data. You have the option of viewing it formatted or in a detailed list.

Document type

When importing an electronic invoice, the document type must always be specified as Cod (UNCL1001). A message is displayed for all documents that are not designated as commercial invoices.