Credit Memo via cancellation of an invoice
In case you’ve sent an invoice, but the client doesn’t like the product or wants a refund, zistemo helps you cancel the invoice and send a “Credit Memo” (also known as a “credit note”).
To cancel the invoice, simply go to the Invoices List (Sales -> Invoices), choose the related invoice and click “Cancel invoice” in the row end menu, as you can see below:
After clicking “Cancel invoice” – this invoice’s status will be changed to “Void” and a credit note will be created (invoice with the status “canceled”).
To send a credit note to your client, open a preview of the canceled invoice and click the “Send” icon.
1. You cannot cancel:
– Drafted invoices (because they haven’t been sent to your client yet) and
– Voided invoices (invalid invoices).
2. You can cancel invoices with statuses: “Activated”, “Viewed”, “Disputed”, “Overdue”, “Partial”, “Paid”.
Keep in mind: if your invoice is already paid or partially paid, its’ payment will become red in the payments list.
As this payment still affects your reports, you might want/need to delete it or make a refund.
Credit Memo via negative amount of an invoice
If you would like to correct an invoice amount but don’t want to cancel an invoice, you can create a credit memo also antoher way.
To do this, simply create an invoice with a negative amount and save it.