In zistemo, if you create an invoice and do not activate it – so you just save as a draft – you have yourself a “Pro-forma invoice”. This invoice is only visible from account owners profile and staff members’ profiles (administrators, team leaders, team members). It isn’t displayed in the […]
Link Invoices to Projects
With zistemo it’s very easy to link an invoice to a project. First, you have to choose the client, then on the “Edit Invoice” page, pick the project from the dropdown list in the “Select Project” field. Once you complete this action, you’ll be able to see this invoice in the Invoices […]
Text-block Templates
zistemo helps you automate and simplify your business correspondence while making it appear more professional. Therefore, we propose default texts for many of the messages you send through your zistemo account. All these messages, plus default invoice/estimate intros or default Terms and Conditions can be found in Settings -> Text […]
Payment Reminders – Automatic and Manual
zistemo helps you get paid faster by enabling you to set up Payment reminders which will be sent to your client if the related invoice is overdue. This can be done either automatically or manually. Automatic Reminders To customize auto-reminders, go to Settings -> Reminders. Here you can see 3 […]
User presence status
The statuses are changing according to the attendance option: when the user clicks ‘on-site’/off-site’ then it shows ‘online’: When the user clicks ‘break’ then it shows ‘break’ status: and when the user has vacation/leave it shows: If you’d like to see those statuses affecting your employee’s workflow, in other words, […]
Email Notification after Failed Attempts to Log in
We’re doing our best to protect your data and for security reasons, if you fail to enter the correct password 3 times in a row when logging in, your zistemo account will be blocked for 10 mins. You, the account owner and the administrators will also receive an e-mail about […]
Capture Data – Temporary Staff Role
For the temporary staff on your team, you can use the role Capture data, which is a restricted Team member role. You can use it for new employees which only need to capture or view specific expenses and the time tracking data, with no access or viewing rights to other […]
Administrator
Set Staff as an Administrator You may add an additional administrator to your account. That person can do the same as the Account Owner except performing the Subscription Changes. An administrator doesn’t see the Subscription and Reset Data pages, so he cannot buy a zistemo account, change subscription or reset data. […]
Add an Expense to Project
If expenses are related to the project, you can attach them to it through the expense page. Mark the ‘Attach to project’ checkbox and choose the client and project. You will not see this information (attached expenses) on the project page. But you will be able to attach these expenses […]
Customize the Invoice Format
Adjust the invoice format to your needs The invoice format customization is a very powerful function. With this wizard, you can adjust and group invoices with the time entries easily in every possible format. Invoices with time entries can be very long and it isn’t always needed to have all […]
Hide zistemo Footer and “Powered by zistemo” Watermark
Remove the “powered by zistemo” watermark Hide the zistemo e-mail footer Remove the “powered by zistemo” watermark Subscribers on a paid plan are able to remove the “powered by zistemo” watermark from: * estimates and invoices; * the zistemo branded footer in our automated emails. In order to hide the “powered […]
Client’s VAT ID
Client’s VAT ID on invoices There are countries where you are legally bound to add the client VAT ID (tax number) on the invoice if a certain amount is exceeded (e.g. Austria – for invoices over 8.000 € – or in case of a reverse charge notice). Go to ‘Contacts’ […]
Document Space
Your personal document space Buy extra megabytes for Document Space Your personal document space Since we started zistemo to help you run your business from one place – your zistemo account – we also give you some personal document space where you can safely store files, as it follows: – […]
The Referral Code
Your own referral code We support an easy-to-remember referral code based on your first + last name and maybe a number (e.g. MartaMustermann or MartaMustermann1). Use it, promote it on your online channels and share it with your friends, colleagues or business partners. Each time someone uses your code to […]
Text Cloud for Tax Categories
Whenever you create/add an expense, just type in a phrase related to the context where you’ve spent the money, for instance ‘dinner’ or ‘lunch’. Based on the hint you typed, zistemo will provide several choices for the correct tax accounts and expense types. You just have to select the right category […]
Staff Position
With zistemo, it’s very simple to map your staff and assign specific positions they have within your business and on each internal project, they’re involved in. The ’Position’ field is meant to simplify any staff, projects and time overview you’re interested in. Simply go to ‘Contacts’ ➝’Staff’, select one of […]
How to Know if a Client Saw your Email
In order to help you get paid faster and simplify the relationship with your clients, zistemo added the ‘E-mail has been viewed by client’ update in the ‘Invoice History’. You’ll no longer have to wonder whether your clients have received your invoices or to call them in order to make […]
Partial Payments
On zistemo you can record a full or partial payment to an invoice. To do that, just go to the invoice list, choose an invoice and click “Add a payment”: On the “Enter Payment” page, uncheck “Pay in full” and enter the needed amount. After clicking “Save Payments”, the invoice […]
Expense Report
Expense Report – get an overview of your business expenses What is the zistemo ‘Expense Report’? The zistemo Expense Report is a quick and handy reporting tool which helps freelancers, startups and small businesses. Use the ‘Expense Report’ to track your business spending. Where can I find the ‘Expense Report’? […]
Payments Collected
What is the zistemo ‘Payments Collected’ report? The zistemo Payments Collected is a quick and handy reporting tool which helps freelancers, startups and small businesses. Use the ‘Payments Collected’ to see how much money you have received from your clients. Where can I find the ‘Payments Collected’? You can easily […]